Commercial Property Management

The proactive management of your commercial property assets will enhance income and capital values and should not just be about overseeing the day to day repairs and maintenance. We always take the time to understand our client’s needs and therefore our approach is performance led and client focused. We understand that every property and client have different needs so it is important that we take the time to understand each of our clients requirements.

We therefore offer the following Commercial Property Management services;

Collection of rents

  • Rent, service charge and insurance rent

Tenancy supervision

  • Regular inspections
  • Enforcing tenants’ covenants
  • Response to on-site incidents
  • Liaison over tenants licences for alteration/alienation/user
  • Diarised events such as rent review/break clauses
  • Dispute resolution

Discharge of landlord’s liabilities

  • Fire safety
  • Health and safety
  • Insurance
  • Service charge and repairing covenants
  • Contractor liaison/monitoring
  • Asbestos register
  • Compliance with the Equality Act
  • Energy Performance Certificates
  • Display Energy Certificates

General liaison

  • Provide general property related advice relating to the subject property
  • Maintain a communication system for regular dialogue with tenants and advise you of any management issues
  • Prepare rules and regulations for the efficient management of the property

Accounts (carried out in accordance with the RICS Clients Accounting Rules).

  • Demand all income including rent and where appropriate, service charges and insurance premiums
  • Take reasonable steps to ensure prompt payment of monies due
  • Pay the landlord/client, as soon as is practicable, all income due net of management fees
  • Provide a monthly/quarterly clients statement detailing income and receipts
  • Prepare service charge budgets in conjunction with the landlord
  • Administer the service charge and hold an agreed retention or float to cover anticipated expenditure
  • Arrange payment of all contractors, suppliers and other disbursements.

Operation of service charge

  • Setting a budget
  • Tendering /placing/overseeing contracts
  • Demand and collection of monies
  • Reconciling/certifying expenditure at year-end
  • Dispute resolution
  • Production of service charge accounts to comply with the RICS Code of Practice.

Administration

  • Notify where action is required in respect of lease renewals and rent reviews
  • Deal with tenants applications in respect of assignments, subletting and alterations.

Insurance

  • Placing of insurance business, if so instructed by the Landlord
  • Making recommendations on level of cover
  • Pay insurance premiums out of monies collected
  • Recovery of premium from tenant
  • Claims handling
  • Implement insurers’ requirements and recommendations
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